CBSE Class 8 English Chapter 34 Letter Writing
1) Letters are of three kinds :
1. Informal or Personal Letters: They are written to relatives, friends and acquaintances.
2. Formal or Business Letters: They are written to business houses, firms, principals of institutions, officials, and to people who we don’t know personally. In these letters, the language is polite, simple and clear. They are short and to the point.
3. Social letters and Notes of Invitation: These letters can be both personal or official according to the occasion. They include invitations, letters of congratulations, condolences and letters of thanks.
2)
1. Informal Letters
The Hall
Dehradun
4 August, 20 ______
Dear Arshiya,
This is just a note to say thank you for the lovely day I spent with you yesterday. It was really difficult to go back to studies after such a pleasant time. Your mother is a fabulous cook (No wonder, you can never reduce!) — delicious food, good company and what a splendid garden! It was really nice to meet your parents, they are really warm-hearted and loving. Would you like to come over next week? You could spend the next weekend with my family and we can go trekking in the hills if the weather permits. My parents are looking forward to meeting you.
Thanks once again for yesterday.
Your loving friend,
Salma
Exercise-1
Question 1. You are Munish living in Bengaluru. Your penfriend from New Jersey, USA is visiting India next week. He has sent you a letter asking you about places to visit in Bengaluru, where to stay and what to buy as souvenirs. Write a letter giving him all the details.
Answer:
Letter to Penfriend Visiting Bengaluru
12, MG Road
Bengaluru – 560001
10th May 2024
Dear Alex,
Thrilled to hear about your visit! Here’s your Bengaluru guide:
Places to Visit:
Cubbon Park (Lush greenery, perfect for morning walks)
ISKCON Temple (Spiritual haven with stunning architecture)
Innovation Film City (Fun interactive exhibits)
Nandi Hills (Sunrise views worth the early drive)
Stay Options:
Budget: Treebo Trend Inn (Near MG Road)
Luxury: Taj West End (Heritage property with pools)
Souvenirs:
Mysore silk sarees
Sandalwood carvings
Filter coffee powder (Must-take!)
Can’t wait to show you around! Confirm your flight details soon.
Warmly,
Munich
Question 2. You are Avinash. You saw “Taare Zameen Par” and was very impressed by the movie. Write a letter to your friend asking him to watch this movie. Tell him why you liked it.
Answer:
Letter Recommending “Taare Zameen Par”
45, Patel Nagar
Delhi – 110008
10th May 2024
Dear Rohan,
You must watch Taare Zameen Par! This movie moved me to tears—it’s about a dyslexic child, Ishaan, whose art teacher (Aamir Khan) helps him shine. The scene where Ishaan’s painting wins the competition made me realize how every child is special. The songs (Maa) are soul-stirring too.
Let’s watch it together this weekend—I’ll bring tissues!
Your movie buff friend,
Avinash
Question 3. You are delighted by the Indian cricket team winning the “Border-Gavaskar Trophy” and crushing Australia. Write a letter to your friend, who lives in Dubai, telling him the highlights of the game and what you thought of the Australian players.
Answer:
Letter About Cricket Victory
7, Cricket Lane
Mumbai – 400020
10th May 2024
Dear Arjun,
INDIA WON THE BORDER-GAVASKAR TROPHY! Our spinners crushed Australia—Ashwin’s 6-wicket haul was legendary! Smith fought hard (his 110 was classy), but Pujara’s gritty 90 sealed the deal. The MCG crowd’s stunned silence when Jadeja hit the winning six was priceless!
Wish you’d seen it live—next match, let’s video-call during the innings break!
Cheers,
Rahul
Question 4. Your brother is extremely disappointed at not being elected the school captain. Write a letter of encouragement to him and ask him to move on and try for better things in life.
Answer:
Letter to Disappointed Brother
3, Sunshine Apartments
Chennai – 600005
10th May 2024
Dear Vikram,
I heard about the election results. Remember—even Dhoni was rejected early in his career! Leadership isn’t just a title; it’s how you inspire others daily. Your basketball team still looks up to you, and your science project could win nationals.
Let’s brainstorm new goals over ice cream tonight.
Proudly yours,
Priya
Question 5. You failed to meet your friend at the airport, and he left India without meeting you. Write a letter of apology to him explaining why you couldn’t meet him.
Answer:
Apology Letter to Friend
22, Skyline Towers
Hyderabad – 500030
10th May 2024
Dear Aditya,
I’m heartbroken about missing you at the airport! My car broke down en route, and by the time I arranged a cab, your flight had departed. I even made your favorite gulab jamuns (now frozen for next time).
Let’s plan a video call Sunday—I’ll send souvenirs to Dubai to make it up!
Guiltily,
Neha
Question 6. Your grandfather celebrates his 90th birthday next week. Write a letter to him expressing your joy and love for him.
Answer:
Birthday Letter to Grandfather
15, Heritage Villa
Kolkata – 700090
10th May 2024
Dear Grandpa,
Happy 90th! Your stories of Partition survival, your secret rasgulla recipe, and how you still beat me at chess—these are my treasures. Today, we’ll crown you “Best Dadaji Ever” with a homemade medal.
Thank you for being my time machine to history and my compass for life.
Forever your mini-me,
Aryan
3)
2. Formal Letters
Business Letters, Invitations and Applications: You have already learnt about them in Class 7. For a quick revision, there is a sample of each given below.
Business
69, Mall Avenue
SHIMLA
29th October, 20_
The Sales Manager
J.C. Larson Company
Chandigarh
Sub: Delivery of furniture ordered
Sir,
We had ordered some furniture from your company a month back. You had promised to deliver the order by the first of October. We are still waiting for our new furniture to arrive. You have not responded to our phone calls. Please expedite the delivery or we will have to take some serious action. I am sending you the copy of the receipt.
Yours truly,
K. Gopal
4)
3. Invitations (Formal)
Shri and Smt Anant Haksar request the pleasure of Shri and Shrimati Vijay Sood’s company at dinner on Saturday, 15th April, at 8 o’clock.
26 B Mall Avenue
DELHI
Reply to the above :
Shri and Shrimati Vijay Sood have great pleasure in accepting the kind invitation of Shri and Shrimati Anant Haksar to dinner on 15th April, at 8 o’clock.
28 D Lebarnaum Apartments.
Gurgaon.
Exercise-2
Question 1. You are Seema Bharatiya. You wish to place an order for a copy of the book ‘It was Five Minutes Past Midnight’ written by Dominique Lappierre, with Messrs UBS Publishers and Distributors, Ansari Road, Delhi. Write a letter requesting them to mail you a copy by VPP.
Answer:
Order Letter for Book (VPP Request)
Seema Bharatiya
14, Green Park Extension
New Delhi – 110016
10th May 2024
The Manager
Messrs UBS Publishers and Distributors
Ansari Road, Delhi – 110002
Subject: Request for Book Delivery via VPP
Dear Sir/Madam,
I would like to order a copy of ‘It was Five Minutes Past Midnight’ by Dominique Lapierre. Kindly send the book to my address above via Value Payable Post (VPP) at the earliest.
Please confirm the total cost including delivery charges. I have attached the order form for your reference.
Looking forward to your prompt response.
Yours sincerely,
Seema Bharatiya
Question 2. You and your friends are doing a project on “How Glass is Made”. You wish to visit the glass factory which is close to your town. Write a letter to the Manager, Mr Vithal Bhai, seeking permission to allow your group to visit the factory at a date and time suitable to him.
Answer:
Permission Letter for Factory Visit
Group Leader
Class 10-B, Sunshine Public School
Vadodara – 390020
10th May 2024
Mr. Vinil Bhai (Manager)
Gujarat Glass Works
Near Makarpura Industrial Area
Vadodara – 390010
Subject: Request for Educational Visit to Glass Factory
Dear Mr. Bhai,
We are a group of 15 students working on a project “How Glass is Made”. We request permission to visit your factory to observe the glass manufacturing process.
Kindly let us know a suitable date and time for the visit. We are available on weekdays after 2 PM.
Thank you for considering our request.
Yours faithfully,
Rahul Mehta
(On behalf of Class 10-B)
Question 3. You had ordered some books from Messrs Sita Prakashan. On receipt of the package you find that the books are not the same as ordered by you. Write a letter of complaint asking them to replace the books.
Answer:
Complaint Letter for Wrong Book Delivery
Priya Malhotra
D-203, Silver Oak Apartments
Mumbai – 400050
10th May 2024
The Customer Service Manager
Messrs Sita Prakashan
Karol Bagh, Delhi – 110005
Subject: Complaint Regarding Incorrect Book Delivery
Dear Sir/Madam,
I had ordered ‘The Secret Garden’ (Order No. SP-7892), but received ‘The Hidden Palace’ instead. Kindly arrange for a replacement or refund at the earliest.
Attached are copies of my order confirmation and invoice for reference. Please confirm the resolution process.
Awaiting your prompt action.
Sincerely,
Priya Malhotra
Question 4. You are Prem Butalia. You and your friends are interested in going for a sightseeing trip to Goa. Write a letter to Messrs Joy Travels who conduct package toms asking them to give you details of the tour.
Answer:
Inquiry Letter for Goa Tour Package
Prem Butalia
27, Palm Beach Road
Chennai – 600028
10th May 2024
The Tour Coordinator
Messrs Joy Travels
MG Road, Goa – 403001
Subject: Inquiry About Goa Sightseeing Tour
Dear Sir/Madam,
My friends and I (group of 8) wish to book a 5-day Goa tour in June. Kindly share details regarding:
Itinerary (Beaches, forts, activities)
Accommodation options (Budget to mid-range)
Package cost (Inclusions/exclusions)
Payment terms
We prefer departures from Chennai. Please email the brochure to [email protected].
Thank you for your assistance.
Yours truly,
Prem Butalia
Question 5. You are Saurav Gangadhar. You wish to order a pair of football shoes from a shop, Modem Sports located in Karol Bagh. Write a letter to the proprietor asking him to send you the pair of shoes. Give him details, such as size, brand, colour and the mode of despatch.
Answer:
Order Letter for Football Shoes
Saurav Gangadhar
12, Sports Colony
Pune – 411030
10th May 2024
The Proprietor
Modern Sports
Karol Bagh, Delhi – 110005
Subject: Order for Football Shoes
Dear Sir/Madam,
I would like to order a pair of Nike Mercurial Vapor football shoes with the following specifications:
Size: UK 9
Color: Electric Green/Black
Model: 2024 Edition
Kindly confirm the price including shipping charges to Pune. I prefer delivery via DTDC Courier (cash on delivery). Please process the order at the earliest.
Looking forward to your confirmation.
Yours sincerely,
Saurav Gangadhar
Question 6. Mrs Sandra Mathews has invited all her office colleagues for a New Year Eve dinner at her house. Draft a suitable invitation on her behalf.
Answer:
New Year Eve Dinner Invitation
Mrs. Sandra Mathews
45, Rosewood Apartments
Bengaluru – 560001
Invitation
New Year’s Eve Dinner
“Ring in 2025 with Joy!”
Date: 31st December 2024
Time: 8:00 PM onwards
Venue: My Residence (Address above)
RSVP: Sandra – 98765XXXXX by 25th December
Dress Code: Sparkling & Festive
Looking forward to celebrating with you!
Question 7. Mr & Mrs Khan’s son is returning from the USA after completing his MBA from the Harvard Business College. They wish to invite their friends to dinner at Hotel Taj in honour of his return. Write the invitation on their behalf.
Answer:
Dinner Invitation for Son’s Return
Mr. & Mrs. Khan
7, Hill View Road
Mumbai – 400050
Invitation
“A Celebration of Homecoming”
Join us to welcome our son, Ayaan, back from Harvard Business School!
Date: 15th June 2024
Time: 7:30 PM
Venue: Hotel Taj, Apollo Bunder, Mumbai
RSVP: Mrs. Khan – 98989XXXXX
Your presence will make the evening special!
Question 8. Mr & Mrs Ranade wish to acknowledge and accept the invitation given to them by Mr & Mrs Khan (Exercise 7 above). Write their informal reply.
Answer:
Informal Reply to Invitation
Mr. & Mrs. Ranade
23, Marine Drive
Mumbai – 400020
10th May 2024
Dear Mr. & Mrs. Khan,
We’re thrilled to accept your invitation for Ayaan’s homecoming dinner on 15th June! Can’t wait to hear about his Harvard adventures. Do let us know if we can bring anything.
Warm regards,
Sunita & Rajesh Ranade
Question 9. You are the Vice-Head Boy of your school studying in Class XI. Your class has organised a farewell dinner for Class XII students in the school auditorium. Write an informal invitation for them.
Answer:
Farewell Dinner Invitation (Informal)
Vice-Head Boy, Class XI
Delhi Public School
New Delhi – 110075
Invitation
“Cheers to Memories!”
Dear Class XII Seniors,
We’re hosting a farewell dinner for you!
Date: 20th March 2024
Time: 6:00 PM
Venue: School Auditorium
Dress Code: Semi-Formal
Come hungry—there’s a surprise performance!
Your juniors
5)
4. Applications
The Principal
New Era School
New Delhi,
20th October, 20 _________
Application for leave
Sir,
This is to inform you that I am down with malaria. Doctor has advised me one week’s complete rest. Please grant me leave from 20th October till 28th October, 20 _________. the doctor’s certificate.
Thanking you,
Yours Obediently
Suman Bhalla
Class VIII B
Applications are also formal letters. These can be of different types, e.g., application for leave, application for fee concession, application for job, etc. Whereas the first two applications resemble the format of any other formal letters, the third type, viz., applications for jobs have a different format and style.
An application for a job can be written in two ways :
- An application where all essential details (also called biodata) are incorporated in the body of the main letter itself.
- An application where the details (biodata) are attached separately in a covering letter.
Note: Biodata is the same as ‘Resume’ or ‘Curriculum Vitae’ (CV)
Biodata consists of the following information :
- Personal Information :
- Name
- Father’s name
- Age or date of birth
- Address
- Telephone number
Educational Qualification :
- School Board exam and result
- Graduate level education with subjects (and result—optional)
- Post-graduate level education with subjects (and result—optional)
Professional Qualification :
- Any degree or diploma or vocational course attended which has relevance to your job (e.g. B.Ed., NIT, diploma in any computer course, etc.)
Work Experience :
Give details of posts held in firms/companies/institutions where you have worked earlier stating the duration of your tenure.
- Last salary drawn
- Salary expected
- Hobbies and interests
- References
Give details such as present status and address of a person who knows you well and who can stand testimony to your behaviour and may speak in your favour just in case the new organisation wishes to collect information about your past.
6) Now study the two applications below :
You have seen an advertisement for a Sales Person in a Fast Food Restaurant. Write a letter, applying for the job giving details of your qualifications.
Example 1
16 Fort Road
Lucknow
16th August, 20_
Modern Fast Food Restaurant
16-A Friend’s Colony, New Delhi
Subject : Application for the Post of a Salesperson.
Dear Sir,
With reference to your advertisement in the Times of India (Dated 14th August, 20. I would like to apply for the post. I am a 22-year-old graduate from Delhi University. I can speak English and Hindi fluently and know a few other Indian languages also (Punjabi, Bengali and Urdu). I am a tall, healthy boy with a very persuasive manner with customers. I have worked for a few months with a fast food restaurant in Lucknow.
I will serve to the best of my ability in your organisation if I am given a chance.
I hope you will consider my application favourably.
I am enclosing my bio-data for your perusal.
Yours faithfully,
Gopal Tandon.
Enclosed:
BIODATA
- Name : Gopal Tandon
- Father’s Name : Sh. B. N. Tandon.
- Date of Birth
- Address
- Educational Qualification :
- Senior Secondary Exam., CBSE Board, La Martineire School, Lucknow. Secured
First Division with two distinctions (English, Social Studies) in 2012. - B. A. (Pass), Hansraj College, Delhi University with 58% in 2015.
- Work Experience: Worked for four months as a sales person in “Tasty Bite,” a fast food restaurant in Lucknow. (Manager’s certificate attached.)
- Salary drawn: Rs 5000 p.m. with perks.
- Salary expected: Rs 8000 p.m.
- Participation in Activities: Have participated in cultural shows in school and college.
Example 2
16 Fort Road
Lucknow
29th June, 20 __________.
The Principal
Ever Green School
Gomti Nagar, Lucknow
Subject: Application for the Post of PGT Maths
Sir,
With reference to your advertisement in the Times of India (dated 20th June, 20. .) I want to apply for the post of PGT Maths. I have a first class degree in M.A. (Maths), Lucknow University and I am a gold medalist. I have been working as PGT Maths in St. Mary’s School, Gorakhpur. We have recently shifted to Lucknow. I have teaching experience of 10 years. I have excellent references and am good in various sports. I am enclosing my Biodata. I hope you will consider my application. If selected, I shall try my best to work to your satisfaction.
Thanking you,
Yours faithfully,
R. K. Singh.
Exercise-3
Now read the situations and draft suitable applications for jobs:—
Question 1. You are Anil. You have done your M.Sc. in Maths from Delhi University and have also done your B.Ed from CIE, Delhi. You have seen an advertisement of G.D. Hansraj School in the ‘Hindustan Times’, dated 12 December, 2013 asking for PGT Maths. Apply in response to the advertisement.
Answer:
Application for PGT Mathematics Position
Anil Sharma
[Your Address]
[City, PIN Code]
[Your Email]
[Your Contact Number]
[Date: DD/MM/YYYY]
The Principal
G.D. Hansraj School
[School Address]
[City, PIN Code]
Subject: Application for PGT Mathematics Position
Dear Sir/Madam,
With reference to your advertisement in Hindustan Times dated 12th December 2013, I wish to apply for the position of PGT Mathematics at your esteemed institution.
I hold an M.Sc. in Mathematics from Delhi University and a B.Ed. from CIE, Delhi, qualifying me with both subject expertise and pedagogical training. During my teaching experience at [Previous School Name/Internship], I developed innovative methods to make abstract concepts engaging, resulting in a 15% improvement in student performance.
Key strengths that I bring to your school:
Proven ability to simplify complex mathematical theories
Experience preparing students for competitive exams
Proficiency in using technology for interactive learning
I would welcome the opportunity to discuss how my skills align with your institution’s vision. My resume is enclosed for your reference.
Thank you for your time and consideration. I look forward to your positive response.
Yours sincerely,
Anil Sharma
Enclosure: Resume
Question 2. You are Sushila. You come across the following advertisement (HT, 24th Aug., 2016): “Wanted good looking models. Male / Female for print ads for winter designer wears”. Write within five days with suitable photographs to Manager, New Designer Wears, 5-16, Lajpat Nagar IV, New Delhi.
Answer:
Application for Modeling Position
Sushila Verma
[Your Address]
[City, PIN Code]
[Your Email]
[Your Contact Number]
[Date]
The Manager
New Designer Wears
5-16, Lajpat Nagar IV
New Delhi – 110024
Subject: Application for Winter Wear Modeling Opportunity
Dear Sir/Madam,
In response to your advertisement in Hindustan Times (24th August 2016), I wish to apply as a model for your winter designer wear collection.
As an experienced model with a portfolio in lifestyle photography (attached), I bring:
Height: 5’9″ with photogenic features
Experience in print campaigns for Woolmark and Raymond
Ability to showcase garments with versatile expressions
I have attached my portfolio and measurements for your review. Available for test shoots at your convenience.
Looking forward to your response.
Yours sincerely,
Sushila Verma
Enclosures: Portfolio, Measurements Sheet
Question 3. You are Sushma Sareen. You have just completed your B.Com from Chennai. You come across an advertisement in a local newspaper about a Correspondence Course offered by Vivekananda Institute of Education and Research. Write an application seeking admission to the course in Banking Laws.
Answer:
Application for Telephone Operator
Meena Butalia
[Your Address]
New Delhi – 1100XX
[Date]
The Manager
MTNL Exchange
21, Mathura Road
New Delhi – 110001
Subject: Application for Telephone Operator Position
Dear Sir/Madam,
I wish to apply for the Telephone Operator position at your exchange. My qualifications include:
Diploma in Telecom Operations (IGNOU, 2015)
1-year experience at Airtel Call Center (Delhi)
Fluency in English/Hindi/Punjabi
Typing speed: 45 WPM
I excel in handling high call volumes with patience and technical accuracy. My former employer rated me “Best Customer Service Agent” for Q3 2015.
Attached are my certificates. Available for interview anytime.
Sincerely,
Meena Butalia
Question 4. You are Meena Butalia. Write an application to The Manager, MTNL Exchange, 21 Mathura Road, New Delhi for the post of a Telephone Operator.
Answer:
Application for Banking Laws Course
Sushma Sareen
[Your Address]
Chennai – 6000XX
[Date]
The Director
Vivekananda Institute of Education and Research
[Institute Address]
Chennai
Subject: Admission to Banking Laws Correspondence Course
Dear Sir/Madam,
I recently completed B.Com from [Your College] and seek admission to your Banking Laws course (advertised in The Hindu on [Date]).
This program aligns with my goal to specialize in financial compliance. I possess:
Strong foundation in commercial laws (scored 78% in B.Com)
Basic knowledge of RBI regulations from internships
Kindly share details regarding:
Course duration/fee structure
Study material dispatch timeline
Examination pattern
Enclosed are my marksheets. Eager to contribute to your institute’s legacy.
Yours faithfully,
Sushma Sareen
Question 5. Messrs Mehrason’s Superstores are looking for smart, graduate girls and boys who are fluent in English to serve in their stores as counter boys and girls. They have announced a handsome salary. You are Preeti Raghvan. Write an application for the job.
Answer:
Application for Superstore Counter Staff
Preeti Raghavan
[Your Address]
[City, PIN]
[Date]
The HR Manager
Messrs Mehrason’s Superstores
[Store Address]
Subject: Application for Counter Staff Position
Dear Sir/Madam,
As a recent graduate (B.A. English, Delhi University) fluent in English/Hindi/Tamil, I apply for the counter staff role per your advertisement.
My strengths:
Retail internship at More Megastore (handled billing/inventory)
Awarded “Most Polite Staff” by customers
Tech-savvy (operates POS systems)
I thrive in fast-paced environments and would love to contribute to your team’s efficiency.
Available for interview at your convenience.
Sincerely,
Preeti Raghavan
Question 6. You are Pawan Walia. You are working in Parihar Exports. You need one month’s leave as your sister’s marriage has been fixed and you have to go to your hometown Meerut to make arrangements for the wedding. Write an application asking for leave.
Answer:
Application for One Month Leave
Parihar Exports
[Your Address]
[City, State]
[Date]
To,
The Manager
Parihar Exports
[Company Address]
[City, State]
Subject: Application for One Month Leave
Dear Sir/Madam,
I am writing to formally request a leave of one month, from [start date] to [end date], as my sister’s wedding has been scheduled during this time. I need to travel to my hometown, Meerut, to assist with the preparations and arrangements for the ceremony.
I assure you that I will complete all pending tasks before my leave begins and will be available for any urgent matters via email, if required. I kindly request your approval for the same.
Thank you for your consideration.
Yours sincerely,
Pawan Walia
[Your Designation]
[Contact Information]
Question 7. You are Sonia. You are working with Wari Stores as their Floor Manager. You are on leave r but you have fallen sick and will not be able to resume duties on the date scheduled. Write a letter to the Manager, Wari Stores, explaining your reasons for not being able to join on time. Request him to extend your leave by another 15 days.
Answer:
Letter Requesting Leave Extension
Wari Stores
[Your Address]
[City, State]
[Date]
To,
The Manager
Wari Stores
[Company Address]
[City, State]
Subject: Request for Leave Extension
Dear Sir/Madam,
I am writing to inform you that due to an unexpected illness, I will be unable to resume my duties as scheduled on [original return date]. My doctor has advised me to take complete rest for another 15 days.
I sincerely apologize for any inconvenience caused and kindly request you to extend my leave until [new return date]. I will ensure a smooth transition of my responsibilities upon my return.
Thank you for your understanding.
Yours sincerely,
Sonia
Floor Manager
[Contact Information]
Question 8. You are Mimi. You have just completed your Graduation. Write an application to the Director, Young Women’s Christian Association asking them to enrol you for their next six month Travel and Tourism Course.
Answer:
Application for Enrollment in Travel and Tourism Course
[Your Address]
[City, State]
[Date]
To,
The Director
Young Women’s Christian Association
[Institution Address]
[City, State]
Subject: Application for Enrollment in Travel and Tourism Course
Dear Madam/Sir,
I am Mimi, a recent graduate with a degree in [Your Degree]. I am writing to express my interest in enrolling in your six-month Travel and Tourism Course, scheduled to begin on [start date].
I am eager to enhance my skills in this field and believe your esteemed institution will provide the perfect platform for my career growth. Kindly let me know the enrollment procedure and any required documents.
Thank you for your time and consideration.
Yours sincerely,
Mimi
[Contact Information]
7)
5. Letters To The Editor
If you read a newspaper or a magazine you would notice that there is a definite space for letters received from the general public. Though Editors of newspapers and magazines receive letters in thousands, only a few get printed. Editors choose these letters on the basis of general interest and readability.
People like writing letters to newpapers because they can express their opinion on certain burning issues of national or international importance or even to get their complaints redressed. However, one must remember that such letters should be short and to the point.
Letters to newspapers are generally addressed to ‘The Editor’. The proper form of salutation is Sir, and not Dear Sir. The formal close is Yours truly.
Example
The Editor,
The Hindustan Times,
New Delhi.
2nd January, 20 __________
Sub: Reckless Driving
Sir,
It is high time that proper steps are taken to put a stop to the reckless driving of motor-cars in the narrow streets of our thickly populated town. Only yesterday, a poor old beggar very narrowly escaped from being run over by a motor-car going at full speed. He was crossing the street when a car came dashing along at a speed of ninety kilometres an hour. Such reckless driving causes fatal accidents to women and children trying to cross the roads.
It is true that regulations regarding the speed limit do exist. But unless the police are strict in enforcing them, what do the drivers care about these regulations? The police seem to take little or no notice of offenders. And so, motor-car accidents are almost a daily occurrence.
I hope that the public, who are the worst sufferers, will bring pressure to bear upon the police and municipal authorities to put a stop to reckless driving before we have any more deaths due to accidents.
I remain,
Yours truly,
An ‘Observer’
Exercise-4
Write the following letters to the Editor of a national newspaper:—
Question 1. You are Varun. You are quite concerned about the bad conditions of roads in your locality. You have been writing to the local authorities about it but no action has been taken so far. Write a letter to the editor of a newspaper highlighting the plight of the residents due to the bad conditions of the roads and the callous attitude of the local authorities.
Answer:
Letter to the Editor – Poor Road Conditions
[Your Address]
[City, State]
[Date]
To,
The Editor
[Newspaper Name]
[Newspaper Address]
[City, State]
Subject: Neglected Roads and Indifferent Authorities
Dear Sir/Madam,
I am writing to bring attention to the deplorable condition of roads in our locality, [Area Name]. Despite repeated complaints to the local municipal authorities, no repairs have been undertaken, causing immense inconvenience to residents. Potholes, waterlogging, and broken pavements have made commuting hazardous, especially for the elderly and children.
The apathy of the concerned officials is shocking. I urge the authorities to take immediate action and request media support to highlight this issue so that accountability is enforced.
Yours sincerely,
Varun
[Contact Information]
Question 2. You are Sabina. Every time you stop at the red light crossing, you find a number of beggars who swarm around the cars begging for alms. You have also noticed that recently the number of child beggars is increasing. Write a letter to the Editor highlighting the evils of beggary and suggesting some positive measures to check children from begging.
Answer:
Letter to the Editor – Menace of Child Begging
[Your Address]
[City, State]
[Date]
To,
The Editor
[Newspaper Name]
[Newspaper Address]
[City, State]
Subject: Rising Menace of Child Begging at Traffic Signals
Dear Sir/Madam,
Every day, at red light crossings, I witness an increasing number of child beggars swarming vehicles. This not only endangers their lives but also reflects societal failure in protecting vulnerable children. Many are likely forced into begging by organized rackets.
Strict enforcement of anti-begging laws, rehabilitation programs, and public awareness campaigns are needed. Citizens must report such cases, and NGOs should work with authorities to rescue and educate these children.
Yours sincerely,
Sabina
[Contact Information]
Question 3. The disaster at Badrinath and Kedamath has shocked the nation with stories still pouring in about the missing and the dead. You are Abhinav / Asha. You are concerned as a student, and want to help in some way. Write a letter to the Editor, Times of India, stating your opinion. Suggest that it is high time that citizens learn to do things on their own rather than sit and criticise the Government.
Answer:
Letter to the Editor – Disaster Response in Uttarakhand
[Your Address]
[City, State]
[Date]
To,
The Editor
Times of India
[Newspaper Address]
[City, State]
Subject: Time for Civic Action Over Blame Games
Dear Sir/Madam,
The tragedy in Badrinath and Kedarnath has left the nation grieving. While criticism of government response is easy, we must ask: What can we do? Citizens should volunteer, donate, or support relief efforts instead of waiting for authorities.
Disaster preparedness workshops, community aid groups, and responsible tourism must be prioritized. Let’s turn empathy into action.
Yours sincerely,
Abhinav / Asha
[Contact Information]
Question 4. Most holy places in our country are very vulnerable places for pickpockets or kidnappers to play their dirty tricks on unsuspecting pilgrims. You are saddened to see this deplorable side of human character. Write a letter to the Editor of a National Daily stating your views.
Answer:
Letter to the Editor – Crime at Holy Places
[Your Address]
[City, State]
[Date]
To,
The Editor
[National Daily Name]
[Newspaper Address]
[City, State]
Subject: Safeguarding Pilgrims from Exploitation
Dear Sir/Madam,
It is disheartening to see holy places becoming hotspots for pickpockets and kidnappers targeting pilgrims. These criminals exploit devotees’ trust, tarnishing the sanctity of such sites.
Increased police patrolling, CCTV surveillance, and public vigilance committees can deter such activities. Media must spotlight this issue to push for stricter measures.
Yours sincerely,
[Your Name]
[Contact Information]
Question 5. Recently, you were travelling in a bus in which a number of college boys and girls were travelling too. You noticed that some bullies did not buy any ticket. The conductor was scared to ask them to buy the tickets. You were very angry to see this. Write a letter to the Editor of a newspaper highlighting this incident and giving some effective solutions for the problem.
Answer:
Letter to the Editor – Bus Ticket Evasion
[Your Address]
[City, State]
[Date]
To,
The Editor
[Newspaper Name]
[Newspaper Address]
[City, State]
Subject: Bullying and Ticketless Travel in Public Transport
Dear Sir/Madam,
Recently, I witnessed college students intimidating a bus conductor to avoid buying tickets. Such entitlement fosters indiscipline and revenue loss for transport agencies.
Solutions include:
Undercover checks by transport officials.
Student ID mandates for concessional passes.
Awareness campaigns in colleges.
Let’s uphold civic responsibility.
Yours sincerely,
[Your Name]
[Contact Information]
Question 6. The TV and the Computer have been blamed for reduced book reading habits among children. You feel that there are still better ways to motivate students to read books. Write a letter to the Editor of a newspaper suggesting ways in which parents and teachers can promote reading habits amongst children.
Answer:
Letter to the Editor – Promoting Reading Habits Among Children
[Your Address]
[City, State]
[Date]
To,
The Editor
[Newspaper Name]
[Newspaper Address]
[City, State]
Subject: Reviving the Joy of Reading Among Children
Dear Sir/Madam,
While TV and computers are often blamed for declining reading habits, the solution lies not in restriction but in motivation. Parents and teachers can play a pivotal role in cultivating a love for books by:
Setting an Example: Children imitate adults. When they see parents/teachers reading, they are more likely to develop an interest.
Creating Reading Spaces: A cozy reading corner at home or a “book nook” in classrooms can make reading inviting.
Interactive Storytelling: Teachers can make literature engaging through dramatized readings or book discussions.
Library Visits: Regular trips to libraries can expose children to diverse genres.
Reward Systems: Small incentives for finishing books can encourage consistent reading.
Let’s shift focus from blaming technology to creating a culture where books are celebrated.
Yours sincerely,
[Your Name]
[Contact Information]
Question 7. You live in a small town which does not have even a public park. Write a letter to the Editor of a newspaper highlighting the need of a park.
Answer:
Letter to the Editor – Need for a Public Park
[Your Address]
[City, State]
[Date]
To,
The Editor
[Newspaper Name]
[Newspaper Address]
[City, State]
Subject: Urgent Need for a Public Park in [Town Name]
Dear Sir/Madam,
Our town, [Town Name], lacks even a single public park, depriving residents—especially children and seniors—of a space for recreation, exercise, and community bonding. Open green spaces are essential for mental well-being and environmental balance.
I urge the local authorities to:
Identify unused land for park development.
Involve residents in planning to include walking tracks, play areas, and seating.
Ensure maintenance through community partnerships.
A park would transform our town’s quality of life. I hope this letter draws attention to this pressing need.
Yours sincerely,
[Your Name]
[Contact Information]
8)
6. Miscellaneous Letters
Exercise-5
Attempt the following letters:
Question 1. You are Krishna, living in Ajmer. You have recently seen a movie (film). Write a letter to your brother describing how you enjoyed the movie. You may touch upon the following points—
- When did you see the movie?
- Who else accompanied you?
- What was the theme of the movie?
- How did you enjoy yourself at the movie?
- What did you learn from it?
Answer:
Letter to Brother About a Movie Experience
[Your Address]
Ajmer
[Date]
Dear [Brother’s Name],
I hope you are doing well. I recently watched a fantastic movie and couldn’t wait to share my experience with you!
I saw the movie last Sunday at the PVR cinema in Ajmer. My friends Rohan and Priya accompanied me, and we had a great time together. The movie was [Movie Name], a thrilling adventure film about [briefly describe the theme, e.g., “a group of friends discovering hidden treasure”].
The visuals were stunning, and the storyline kept us hooked till the end. We enjoyed popcorn and cold drinks during the interval, which made the experience even more fun! The movie also taught me valuable lessons about [mention what you learned, e.g., “teamwork and perseverance”].
I wish you had been there with us. Let’s plan to watch a movie together when you visit next!
With love,
Krishna
Question 2. You are Shiva. Your school is organising an educational tour. Write a letter to your father requesting him to allow you to go on the tour and to send you money. You may touch upon the following points:-
- The dates of the tour
- The places to be visited
- Your interest
- The amount of money needed
- Request and thanks
Answer:
Letter to Father Requesting Permission for Educational Tour
[Your Address]
[City, State]
[Date]
Dear Papa,
I hope you and Mom are in good health. My school is organizing an educational tour, and I am very excited about it. I am writing to seek your permission to join the tour and request you to send me the required money.
The tour is scheduled from [Start Date] to [End Date]. We will be visiting [mention places, e.g., “Delhi, Agra, and Jaipur”], where we’ll explore historical monuments like the Taj Mahal and Red Fort. This trip will be a great learning opportunity, and I am particularly interested in [mention your interest, e.g., “learning about India’s rich history”].
The total cost of the tour is [Amount], which includes travel, accommodation, and meals. I promise to manage the money wisely and follow all instructions carefully.
Please let me know if I can join. Thank you for your support!
Your loving son,
Shiva
Question 3. Write a letter to your younger brother, advising him to read newspapers. Tell him why newspapers are necessary for education; how they bring not only news but opinions on social, economic and political subjects also.
Answer:
Letter to Younger Brother Advising Newspaper Reading
[Your Address]
[City, State]
[Date]
Dear [Brother’s Name],
I hope you are doing well in your studies. I wanted to share something important with you—the habit of reading newspapers daily.
Newspapers are not just about news; they are a treasure of knowledge. They keep us updated on current events and provide valuable opinions on social, economic, and political issues. This helps in developing critical thinking and broadening our perspective, which is essential for education and personal growth.
Make it a routine to read at least the headlines and editorials. You’ll notice how it improves your general knowledge and language skills. Trust me, this small habit will benefit you greatly in the long run.
Your loving brother,
[Your Name]
Question 4. Write a letter to the Headmaster of your school asking for leave due to illness.
Answer:
Application to Headmaster for Sick Leave
[Your Address]
[City, State]
[Date]
To,
The Headmaster
[School Name]
[School Address]
[City, State]
Subject: Application for Sick Leave
Respected Sir,
I am [Your Name], a student of Class [X] in your school. I am suffering from [mention illness, e.g., fever and cold] and have been advised complete rest by the doctor for [number of days] days.
Kindly grant me leave from [Start Date] to [End Date]. I will make sure to catch up on missed lessons once I recover.
Yours obediently,
[Your Name]
[Roll Number/Class]
Question 5. Write a letter to the Health Officer of your district requesting him to take immediate steps against the spread of cholera in your village.
Answer:
Letter to Health Officer About Cholera Outbreak
[Your Address]
[Village Name]
[District]
[Date]
To,
The Health Officer
[District Name]
[Office Address]
Subject: Urgent Action Needed Against Cholera Spread
Respected Sir,
I am writing to bring to your notice the recent outbreak of cholera in our village, [Village Name]. Several residents have fallen ill, and the situation is worsening due to contaminated water and poor sanitation.
I request you to take immediate steps, such as:
Arranging medical camps for treatment.
Conducting water purification drives.
Spreading awareness about hygiene practices.
Your prompt action will save lives.
Yours sincerely,
[Your Name]
[Contact Information]
Question 6. Write a letter to the Superintendent of Police complaining about the behaviour of a policeman on patrol duty.
Answer:
Complaint Letter to Superintendent of Police
[Your Address]
[City, State]
[Date]
To,
The Superintendent of Police
[District Name]
[Police Headquarters Address]
Subject: Complaint Against Misbehavior of a Policeman
Respected Sir,
I wish to bring to your notice the rude and unprofessional behavior of a policeman on patrol duty in [Area Name] on [Date]. The officer [describe incident, e.g., “used abusive language and threatened bystanders without reason”].
Such conduct tarnishes the image of the police force. I request you to investigate the matter and take appropriate action.
Yours faithfully,
[Your Name]
[Contact Information]
Question 7. Write a letter to the Editor of a newspaper complaining of the frequent break-down of electricity in your locality.
Answer:
Letter to Editor Complaining About Frequent Power Cuts
[Your Address]
[Locality Name]
[City, State]
[Date]
To,
The Editor
[Newspaper Name]
[Newspaper Address]
Subject: Frequent Power Cuts in [Locality Name]
Dear Sir/Madam,
The residents of [Locality Name] have been suffering due to frequent and prolonged power cuts, especially during [mention time, e.g., peak summer]. This disrupts daily life, work, and studies.
We urge the electricity department to resolve this issue urgently and ensure regular power supply.
Yours sincerely,
[Your Name]
[Contact Information]
Question 8. Write a letter to the manager of a local mill seeking his permission to visit the mill. Give the number of students and the date on which you propose to visit.
Answer:
Letter to Mill Manager Seeking Permission for Visit
[Your Address]
[School/College Name]
[City, State]
[Date]
To,
The Manager
[Mill Name]
[Mill Address]
Subject: Request for Permission to Visit the Mill
Respected Sir,
We are [number of students] students from [School/College Name], interested in learning about industrial processes. We request permission to visit your mill on [Proposed Date] for an educational tour.
Kindly confirm the availability and any guidelines we need to follow.
Thanking you,
[Your Name]
[Designation/Teacher Incharge]
[Contact Information]